MinutesHowtoWriteMeetingMinutesMinutesarewrittenasanaccuraterecordofagroup'smeetings,andarecorddecisiontaken.Theyareusefulbecausepeoplecanforgetwhatwasdecidedatameetingifthereisnowrittenrecordoftheproceedings.Minutescanalsoinformpeoplewhowerenotatthemeetingaboutwhattookplace.AgendaName&topicofthemeetingTime,dateandplaceofmeetingChair/Host/OwnerofthemeetingListofpeopleattendingListofabsentmembersofthegroupRecordoftheprinciplepointsdiscussedanddecisionstakenTasklistWhomwillperformthetasksdeadlinesAssignmenttitleofminutesvenuedatetimepresentchairpersonapologiesforabsencenotesonthemeetingTipsfortheminutestakerConciseandclearcompleterecordSummarizewhatoccuredspecificobjectiveuseformalwordsandpassiveviocetodecribewahttookplaceMinutesoftheRegularMonthlyMeetingofCF&TTradingCo.,LtdVenue:Room321Date:June10,2009Time:9:00am-11:00amPresent:JohnSmith(Chair),BrianLi,CarlRead,MarkBrown,andStellaWoodsApologiesforAbsence:SandyLeonardJohnSmith,intheChair,openedthemeetingat9:00am.MinutesTheminutesofthelastmeetingwereappoved.NewProposalsBrianLireportedtheavailabilityofexploringoverseasmarketandhisproposalwasunanimouslyaccepted.Resolution

AresolutionwasannouncedbyPresidentJohnSmiththatMr.CarlReadwasretiringAugust1after20yearsofservicetothecompany.Thewholeteamexpressedtheirdeepappreciationtohimandbestwishesforhishappyretirement.AdjournmentThemeetingwasadjournedat11:00am.

MarilynlucySecretary·ChiefExecutive'sReport:-Recommendsthatifwenotabletofindanewfacilitybytheendofthismonth,theorganizationshouldstaywhereinthecurrentlocationoverthewinter.Afterbriefdiscussion,Boardagreed.-Staffmember,JacksonBrowne,andSwansonattendedtheNationalPractitioner'sNetworkmeetinginAtlantalastmonthandgaveabriefextemporaneouspresentation.Bothareinvitedbacknextyeartogivealongerpresentationaboutourorganization.Afterbriefdiscussion,BoardcongratulatedSwansonandaskedhertopassontheircongratulationstoBrowneaswell.-Druckerassertsthatourorganizationmustensureitsnameisassociatedwithwhatevermaterialsaredistributedatthatpractitioner'smeetingnextyear.Theorganizationshouldgeneraterevenueswherepossiblefromthematerials,too.-Swansonmentionedthatstaffmember,SheilaAnderson'shusbandisillandinthehospital.MOTIONtosendagifttoAnderson'shusband,expressingtheorganization'ssympathyandsupport;secondedandpassed.·Otherbusiness:-Porternotedthathewasworkingwithstaffmember,JacobSmith,tohelpdevelopaninformationmanagementsystemsplan,andthattwoweeksagohe(Porter)hadmailedmembersthreeresumesfromconsultantstohelpwiththeplan.Inthemailing,Porteraskedmembersfortheiropinionstohelpselectaconsultant.Porteraskedmembersfortheiropinions.(NOTE:ZevonnotedthatshewasalsoacomputerconsultantandwasconcernedaboutconflictofinterestinherBoardroleregardingthisselection,andaskedtobeABSTAINEDfromthisselection.Membersagreed.)ThemajorityofmembersagreedonLease-or-BuyConsultants.MOTIONtouseLease-or-BuyConsultants;secondedandpassed.-Swansonannouncedthatshehadrecentlyhiredanewsecretary,KarlaWritewell.·AssessmentoftheMeeting:-Kyumotonotedthatthepastthreemeetingshaverunovertheintendedtwo-hourtimeslotbyhalfanhour.Heaskedmemberstobemoremindfulandfocusedduringdiscussions,andsuggest