1、1POWERPOINT TIPS AND TRICKS2forewordGoal is just to share PowerPoint tips & tricks You can agree or disagree with some statements Its just a toolbox PowerPoint is just a tool. If content is not good, it cannot helpObjective is just to help you to Spend less time on layout & more on content M

2、ake better presentations6S approach is just my own proposalUnrestricted3part 1tips & tricks4notareslidesfunny!next5table of content12345Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, sh

3、apes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates5612345Before you start Customize your toolb

4、ar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule,

5、 Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates67switch toEDIT view(esc)8make this figure in 30 secUse shapes here-underto make the figure89analsis of your resultsthis can be done in 2 seconds10customize the format toolbarNo need for additional new commands in toolbar

6、11customize the drawing toolbarNo need for additional new commands in toolbar12activate snap objects to grid Always activate this feature !Spacing can be 0,083 Inches 0,079 Inches 1213activate ruler Always activate this feature !1314useful short-keys ctrl A ctrl C ctrl V ctrl Z ctrl Y ctrl S esc fnp

7、rt sc f2 Select all Copy Paste Undo Re-do Save Select text Escape Print screen shift enter Line break1415make this figure in 2 minx 111516select all figures & rotate left17center this figure horizontally in 10 pt Select graph in Excel Press SHIFT & select Copy Picture in Edit menu Use standa

8、rd parameters by default Go to PowerPoint1. Paste graph (CTRL+V)insert Excel charts in PowerPoint23441need to insert 1 Excel chart in PowerPoint ?Not enough space on the slide, isnt it ?42so youve just re-sized the chartsAre you sure its still possible to read them ?Chart0246810Row 1Row 2Row 3Row 4R

9、ow 5Row 6Row 7Row 8Row 9Row.43prefer to adapt size in Excel (with font size 10 !)44Go to next slide& press enter after a few seconds45azertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfgh

10、jklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwx

11、azertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertfghjklmwxazertuipqsdfghjklmwxcvszaazertghjklmwxcvb/szaazertyuiopqsdfghjklmwxcvbn?./saazertuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertuiopqsdfghjklmwxcvbn?./szazertyuqsdfghjklmwxc?zaazertyuiopf

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14、jklmwxcvbn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyfghjklmwxn?./szazertyuiopqsdfghjklmwxazertyuiopqsdfghjklmwxczaazertyuiopqsdfghjklmwxcv?./szaazertyuiopqs./szaazertyuiopqsdfghjklmwxcvaazertyuiopqsdfghjklmwxcvbn?/szaazertyuiopqsdfghjazertyuiopqsdfghjklmaazertyuiopqsd

15、fghjklmwbn?./szaazertyuiopqsbn?./szazertyuiopqsdfghjklmwa JUST AVOID ANIMATIONS ! 46why not to use animations ? Animations = lot of time unless good PowerPoint skills Animations = problems with mouse during presentation (Murphys law I) Animations = PC & mouse far from you during presentation (Mu

16、rphys law II) Animations = show, not factsAvoid animations when possible !4712345Before you start Customize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, anim

17、ationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates4748slide componentsFooterslide numberTry to align Title & Body textsAlways include slide # & c

18、onfidentiality level for internal ppt(exception : no slide # on Title slides)49respect slide limitsNONONONOYESYES50avoid titles having more than 1 line because its difficult to read them & because it will break the uniformity of your presentation5151Only exception = titles + sub-titles(no majusc

19、ule for titles & Majuscule for sub-titles)titles & sub-titles Sub-title = summary of slide in 1 sentence52always use same font size & type for titles53slide title must reflect slide content !Always check that slide title really reflects slide content !54make your own bodyWhen you creare

20、a new slide Create your own boby = rectangle with following attibutes Colors & Lines color = NoFill line = No line Text Box Text anchor Point = Top Internal margins (left, right, top, bottom) = 0,1 or 0,05 Word wrap text in Autoshape checked No other option checked Adapt margins !Never use stand

21、ard Title and Text template55bodyAvoid very long text in the body of your presentation especially if it will be projected to a large audience. Use Increase Paragraph Spacing command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be a

22、ligned. Be as simple as possible.Avoid very long text in the body of your presentation especially if it will be projected to a large audience. Use Increase Paragraph Spacing command to make the text more readable. Be sure to adapt the text indentation when you go to a new line. Text must always be a

23、ligned. Be as simple as possible Avoid very long text Use to make text more readable Text must always be aligned Be as simple as possible56simplicity The goals of this project if to identify the possible areas of improvement for the development of a new approach for the definition and the revision o

24、f the new processes that will be launched in the future and to define the impacts of this new approach on the current structure of our company.Goals Identify improvements for definition & revision of new processes Define impacts on current company structureKeep it simple ! Be as simple as possib

25、le : go directly to the point Avoid articles (the, a, ) ; use & instead of and Never 2 lines in one paragraph (except for executive summary)2nd S57always check if slide is readable when printedremember this ?People usually print (business)presentations58Find at least 7 mistakes in this slideText

26、TextTextTextTextany text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any te

27、xt any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text59Find at least 7 mistakes in this slideTextTextTextTextTextany text any te

28、xt any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text any text any text a

29、ny text any textany text any text any text any text any text any text any text any text any text any text any text any textany text any text any text any text any text any text any text any text2. Different spacing1. Font Standard font3. Slide limitsnot respected5. White bullet4. Text not aligned6.

30、Shape not resized7. Text in bold, italic, not standard font, same color as in other shapes, 2 lines, 60 you want a cool slide layout ?61layout Cool layout but few colors available for text62layoutPrefer white backgrounds(easier, less ink & less money spent when printed)6312345Before you start Cu

31、stomize your toolbar, activate snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, a

32、udience, Schedule, Structure, visualize presentation, Story, 6SMore tips Advanced tips, templates6364 100 50 10 10 30min15 / 20 min10 min5 minStoryStandardDetailsFacts &figuresShow#attendeesMediaAudienceContentTiming+=PublicCustomerSenior Mgt.Middle Mgt.EmployeesVisionStrategy /PositioningProduc

33、tpresentationTechnical /FinancialsStatusreportThink about scope of presentation !3rd S65audienceAdaptto audience !66schedule4th S5 min10 min15 min20 min1h30 min 3 slides 5 slides 7 slides 10 slides 15 slides 25 slidesAlways respect timing !67structureits easy1 slide = 1 idea(If you cant summarize sl

34、ide in one sentence, slide is too complex)5th S68visualize presentation 1. Take a A4 sheet of paper 2. Draw 10 rectangles (= if 10 slides) 3. Write 1. Introduction in 1st rectangle 4. Write 10 Conclusions in last rectangle 5. Write just one idea on remaining slides 6. Make a story with coherent stor

35、y line110IntroductionConclusionsAlways visualize your presentation69storyA presentation is a STORYYou have to make a scenario with1. STRONG start (attract attention)2. Coherent story line (no flash-back)3. ACTION ! (keep public awake)4. Suspense & surprises (retain interest) 5. Happy end ! (of c

36、ourse)Good presentation needs good Story6th S706S PowerPoint SummarySpeed customized toolbar & short-keysSimplicity simplify everythingScope think about context Schedule always respect timingStructure 1 slide = 1 ideaStory make your scenario7112345Before you start Customize your toolbar, activat

37、e snap object to grid & ruler, useful short-keys, SpeedBuilding blocks Colors, black-white, fonts, lines, shapes, alignments, pictures, clip-arts, tables, charts, animationsSlide design Components, slide limits, titles, slide, body, Simplicity, layoutContent Scope, audience, Timing,Structure, vi

38、sualize presentation, Story, 6SMore tips Advanced tips, templates7172how to recover a color if youre lucky ?Solution #1 (= when youre lucky) 1. Select a figure having the color you want 2. Check if color in Fill Color palette 3. If color is in Fill Color palette, just select the color73Solution #2 (

39、= when youre not lucky) 1. Select a figure having the color you want 2. Check if color in Fill Color palette 3. If color is not in Fill Color palette, click on More Fill Color 4. Double click on New. Now the color is in Fill Color palettehow to recover a color if youre not lucky ?74whats the differe

40、nce between these figures ?75color & transparency Color = Transparency =70% Color = Transparency = 0%76transparencyTransparency allows Nice effects when correctly usedBut most of the time Transparency = bad surprise when presentation is printed You can make the same effect with standard colors77

41、colors effectsColors effects are cool but usually Colors effects take lots of time Bad surprise when presentation is printed78shadows stylesNoShadowShadowStyle 14ShadowStyle 17 Dont use other Shadows Styles Use same Shadow Style in entire presentation79smooth slides transitionsUse same alignment for

42、 body vs. title in all slidesNot OK !80make this figure in 5 min55Tip : Use Excel81make this figure in 5 minTip : Use Paintany spacing82template : table of content12345Chapter 1 title Description of chapter 1Chapter 2 title Description of chapter 2Chapter 3 title Description of chapter 3Chapter 4 ti

43、tle Description of chapter 4Chapter 5 title Description of chapter 583template : table of contentChapter 1 titleChapter 2 titleChapter 3 titleChapter 4 titleChapter 5 title8484Unrestrictedtemplate : action planDomain 1Domain 2Domain 3Domain 4 Action 1 Action 2 Action 3 Action 4 Action 1 Action 2 Act

44、ion 3 Action 4 Action 1 Action 2 Action 3 Action 4 Action 1 Action 2 Action 3 Action 48585Unrestrictedtemplate : action planOwnerAction planTimingIssueDomainDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescrip

45、tion issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YYDomainDescription issueJL NiezetteAction plan descriptionDD/MM/YY8686Unrestrictedtemplate : planningJFMAMJJASODNDomain 1Domain 2Domain 3DD/MM : action descriptionDD/MM : action descri

46、ptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : a

47、ction descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action description8787UnrestrictedDomain

48、2Domain 3Domain 1template : planningDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/M

49、M : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionDD/MM : action descriptionJFMAMJJASOND8888Unrestrictedtemplate : planningQ4Q3Q2Q1Action 1Action 2Action 3Action 4Action 5Action 6Action 7Action 889template : 10 slides for Senior ManagementStructure- Title- Execu