1、powerpoint tips v6.pptpowerpoint tips for cert instructorspaul lufkinpalo alto fire department2why powerpoint?wde facto standard for presentationswbasic cert slides from fema are in powerpointfema slides need to be localized & customizedwpowerpoint is a powerful tool if you know a little about h

2、ow it workspowerpoint is a registered trademark of microsoft3conventions usedtool barsmenu barfile, save as,tip: right click on a tool bar to (de)activate tool bars4controlling your slides “look” wpowerpoint has several mechanisms for controlling the “look and feel” of a presentation design template

3、smastersslide layouts5powerpoints hierarchydesigntitle masterslide masterslide masterblankbulleted list2 column listtitle only+19 otherstabletitleslide layouts6design templateswdesign templates contain color schemes, slide and title masters with custom formatting wafter you apply a design template,

4、each slide you add has the same look *tip: create a “look” then save as a templatefile, save as, save as type: design template* powerpoint 2002 and later allow multiple designs in single presentation!7masterswslide master controls the format and placement of the titles and text you type on slideswti

5、tle master controls the format of the title slide wmasters also hold background items, such as graphics you want to appear on every slidewany change you make to a slide master is reflected on each slide in the setwyou can change any individual slide to look different from the master8slide mastertip:

6、 change the location & color of the page number on the slide master via view, master, slide masterplaceholderspage number placeholder9slide layoutswpowerpoint comes with 24 pre-designed slide layouts. for example: most commonly used: bulleted textwthe title and text placeholders follow the forma

7、tting of the slide mastertip: after pasting text from word, re-apply the slide layout to fix font and font sizeformat, slide layout, reapply10headers, footers & page numberswto turn on or modify footer or page numberswselect view, headers & footernotenote11outline bulleted listswslide layout

8、 is “outline bulleted list”bullets, indent and fonts change on sub-topics like thisand like thistip: turn bullets off to create a subheading (like this line)right click, bullets and numbering, none12numbered lists1.new feature in powerpoint 2000will get “interesting” results if played back on pc wit

9、h powerpoint 972.select from toolbartip: right click in tool bar area to select additional tool bars. numbering is in formatting toolbarnumbered lists13clip art and pictureswinserting clip art & picturessearch for clip art by topic keyword may need “custom installation” of office default install

10、 doesnt put clip art on pcwweb sites with topic search also availabletip: connect to microsofts free web site: insert, picture, clips online14inserting pictureswscale large digital photos outside of powerpointuse adobe photoshop or paint shop pro“save as” jpeg (.jpg) files (not tif, gif or bmp!)wdon

11、t “drag and drop” pictures into slidesmakes resulting presentation much larger (10-20 x)tip: insert pictures via: insert, picture, from filetip: insert pictures via picture toolbars insert picture from file button15inserting many pictures at oncephoto album wizardwbuilt-in powerpoint 2003 and laterw

12、add-in for powerpoint 2000download from microsoft: http:/ a photo album is created, you can modify the album in powerpoint, but you cant go back to make changes using the photo album wizard16creating a photo album: pp 20001.in powerpoint 2000, click file, new2.on the general tab, click photoalbum, a

13、nd then click ok.the photo album dialog box appears3.click file/disk, and then locate the folder that contains the pictures you want4.select the pictures you want, and then click insert5.choose the other options you want for your photo albumfor help on an option, click the question mark button in th

14、e dialog box and then click the option6.click create to create the photo album7.the photo album is created and you return to powerpoint17photo album wizardclick to select picturesdefault caption is the files namebackgrounds and fontschange order of picturerotate picture18creating a photo album: pp 2

15、0031. in powerpoint 2003, click insert, picture, new photo album the photo album dialog box opens2. click file/disk, and then locate the folder that contains the pictures you want3. select the pictures you want, and then click insertwto select multiple pictures,hold down ctrl or shift as you click t

16、he ones you want4. click create to create the photo album.19creating a picture slide show - 11.insert pictures into with photo album wizard2.set up show (slide show, set up show)wcheck loop continuously until escwcheck advance slides using timings, if presentloop continuouslyuse timings20creating a

17、picture slide show - 23.set timings (slide show, slide transition)wcheck advance automatically afterwselect delay, in minutes:secondswclick apply to all00:05 = 5 sec/slideadvance automatically21creating a picture slide show - 34.save as powerpoint show*wfile, save as, save as type: powerpoint showty

18、pe: powerpoint show* a powerpoint show (.pps) goes directly into slide show on opening22notes pageswuse to add reminders and supplemental information for instructorswprint by selecting print what: notes pages from print control paneltip: to make them more readable, format notes text to be 14 points

19、or largertip: switch to notes page view (view, notes page), to draw or add a picture to notes23handoutsw6 slides per pagesaves paper, but hard to readw3 slides per page same slide size as 6-uproom for notes w2 slides per pageeasier to readless efficient use of paperbetter for reference materials24ha

20、ndout examples6 slides/page3 slides/page2 slides/page25handouts without backgroundstip: disable printing of slide backgroundsselect file, print,check grayscalegrayscale checkbox2 slides/page without background26handouts: previewwpreview how handouts will look in black & white before printing and

21、 duplicationpowerpoints conversion from color to gray-scale can sometimes be surprisingtip: select view, black and white or click on toolbargrayscale preview27advanced handouts - 1wexport to microsoft word if youneed more control over the format of your handoutswant to include material not in your s

22、lidestip: select file, send to, microsoft word28advanced handouts - 2tip: in the send to microsoft word dialog box, choose one of the options and click ok29powerpoint dos wuse meaningful titleswuse readable size texttip: set properties via file,properties summary tab30and powerpoint dontswavoid “fly

23、-ins”from every directionthat seem to comewmoderation is the key when using animation and sound effects31disabling animationwwhen given an “exuberant” powerpoint presentations, you can temporarily disable the animation effectstip: select slide show, set up show, check show without animation32importing outlines from wordwcreate a presentation by importing an outline from wordtip: in word, open the document, select file, send to, microsoft powerpointwinsert an outline into an existing presentationtip: in powerpoint select