1、Business LettersTodays Goals Understand the different parts between a business letter and personal letter Understand the type of language in a business letter Compose a business letterParts in a Business LetterBegin with:1) Date in the left hand corner at the top of the pageIts better to keep everyt

2、hing left-hand alignedThen:2) Address of the person the letter is going toFull addressMake sure to include the title of the personFollowed by:3) Salutation (greeting)Use “Dear” just like a personal letter but make sure to put the persons title4) Body of the letter use the correct language to communi

3、cate your message5) Closing and signatureRemember to pick the closing that fits the letterKeep closing and signature on left hand sideMay 10, 2011Professor Don SmithForeign Language Dept.Neijiang Normal UniversityNeijiang, Sichuan 641112P.R.C.Dear Professor Smith, Double-space in between each part i

4、ncluding after the body between the closingDouble-spaceDouble-spaceAdditional Part Enclosures used when other papers are included with the letter Examples applications, resumes, references Write “Enclosure” at the bottom of the page after the signature Sample 1, Page 215 If you are not writing to a

5、specific person, begin the letter with “To Whom It May Concern,” as the salutation Do not use “Dear Sir/Madam” May put your own information after your signature (page 222 for example) Provides the person with your information in case they need to respond to the letter Make sure to use formal languag

6、e throughout the letter they are used for important matters! Pages 218-221 give examples for different types of letters Explain yourself for the purpose of the letter Why do you want the scholarship? Why do you want the job? Why is your request important?Language in a Business Letter There are many

7、types of words to use in a business letter Depends on the business of the letterThank you letter?Application for a job? Scholarship?Complaint?Invitation? Examples from pages 218-221 The words can be changed to fit other lettersBasic introduction remarks:I am writing to ask about.I am writing to info

8、rm you aboutI am writing because ofBasic closing remarks:Thank you for your timeI look forward to hearing back from youBrainstormingTake a few minutes and think about NeijiangNormal University and the physical problemswith the school. Think about problems at the school that you would like to change.

9、Example: Too many hills on the campusWriting AssignmentYou are going to write a complaint letter to the school (the letter will not go to it!) about the physical problems at the school. You are going to make requests and suggestions on how to fix the problems. Business letter format Include all parts of a basic business letter 1