3.2.3PackingandShipmentStudyGuideInthislesson,studentsarerequiredtoacquiresomeknowledgeconcernedwithpackingandshipmentandmasterhowtowriteagoodandeffectivebusinessletterconcerningpackingrequirement,urgingshipment,advisingshipment,andsoon.1.BriefintroductionPacking:innerpackingforsalesouterpackingfortransportationShipmentclause:timeofshipmenttheportofloadingtheportofdestinationmeansofconveyancetheshippingdocuments2.HowtowriteagoodletterPacking:

identifyingtheshipmentandstatetheproblem;absolvingthesupplieroftheblameandmakingtherequestmakingthespecificrequestforfuturepackingrequirementsaskingforapprovalUrgingshipment

IdentifyingthereferenceUrgingpunctualshipmentUrgingtheconfirmationoftheshipmentTheclosingsentenceoftheletterAdvisingshipment

IdentifyingthereferenceInformingthebuyeroftheshippingadviceTheclosingsentenceoftheletterNotes:Packing,packagewaterproofpackingcardboardpackageseaworthypackingsuitablepackingpackingchargesnon-negotiablenon-negotiablebilloflading3.weightmemo4.inconvenience5.keepdrydonotturnarounddonotturnoverhandlewithcare6.deliverymakedeliverytakedeliverydeliver7.warningmarks8.shipmentshippingadviceshippingagentsshippingcompanyshippingmarksshippingordershippingspace9.comprise10.transportcombinedtransport11.carriagecarrier12.consignorconsignee13.consignmentnote14.airwaybill15.charterpartyvoyagecharter16.broker17.call----theshipwillcallatHongkong.18.ETA---estimatedtimeofarrival19.Bookingnote20.Shift21.Freightton<letter1>PackingRequirementDearSirs,OnMay20,wereceivedyourconsignmentof40cardboardcartonsofIronNails.Weregrettoinformyouthat10cartonsweredelivereddamagedandthecontentshadspilled,leadingtosomelosses.Weacceptthatthedamagewasnotyourfaultbutfeelthatwemustmodifyourpackingrequirementstoavoidfuturelosses.Astheboxesarelikelytoreceiveroughhandlingatthisendandmustbeabletowithstandtransportoververybadroads,wewouldliketomakeclearbeforehandourpackingrequirementsasfollows:TheIronNailsunderthecaptionedcontractshouldbepackedininternationalstandardIronNailcardboardpacks,40cardboardpacksinwoodenboxes,10woodenboxesinanFCLcontainer.OntheouterpackingpleasemarkourinitialsCCOinacircle,underwhichtheportofdestinationandourordernumbershouldbestenciled.Inaddition,warningmarkslikeKEEPDRY,USENOHOOKS,etc.shouldalsobeindicated.Pleaseletusknowwhetherthesespecificationscanbemetbyyouandwhethertheywillleadtoanincreaseinyourprices.Welookforforwardtoyourearlyreply.Yoursfaithfully,<Letter2UrgingShipment>Dearsirs,ReferringtothecontractNo.1732covering1,000dozenYuzhoubrandMen’sShirts,wewishtoremindyouthatwehavehadnonewsfromyouaboutshipmentofthegoods.Aswementionedinourlastletter,weareinurgentneedofthegoodsandmaybecompelledtoseekanalternativesourceofsupplyifyoucan’tprovidethegoods.Yourdelayhascausedusmuchinconvenience,asthegoodsareurgentlyrequiredbyourcustomers.Underthesecircumstances,itisimpossibleforustoextendourletterofcreditNo.2192further,whichexpireson20August.Pleaseunderstandhowseriousandwemustnowaskyoudoyourutmosttoresolvethismatter.Welookforwardtoreceivingyourshippingadvice,byfax,withinthenextsevendays.Yoursfaithfully,<Letter3AdvisingShipment>DearSirs,

ContractNo.1732-1,000dozenYuzhoubrandMen’sShirtsThankyouforyourletterof12Mayenquiringabouttheshipmentofthecaptionedgoods.Pleaseacceptourapologyforthedelaythathasbeencausedbytheunavailabilityofshippingspacefrom QingdaotoLondon.However,wearenowpleasedtoinformyouthatwehaveshippedthementionedgoodsonboardS.S.Pandwhichwassailedforyourportyesterdaydirectly.Enclosedyouwillfindonesetofshippingdocumentscoveringthisconsignment,whichcomprises:Onenon-negotiablecopyofthebilloflading;Commercialinvoiceinduplicate;Onecopyofthecertificateofquality;Onecopyofthecertificateofquantity;Onecopyoftheinsurancepolicy;WeightMemoinduplicate.Wearegladtohavebeenabletoexecuteyourorderascontractedandtrustthatthegoodswillreachyouingoodtimeandprovetobeentirelysatisfactory.Weavailourselvesofthisopportunitytoassureyouthatanyfurtherorderfromyouwillreceiveourpromptattention.Yoursfaithfully,<Letter4RequestingEarlierDelivery>DearSirs,WerefertoourpurchasecontractNo.177underthetermsofthecontractthatthedeliverytimeisscheduledofMay2005.WewouldnowliketobringdeliveryforwardtoMarch/April2005.Weofferoursincereapologiessincewerealizethatthechangeofdeliverydatewillprobablybringinconveniencetoyou.Weknowthatyouwillconsiderthatwewouldnotaskforearlierdeliveryifwedidnothavecompellingreasonsfordoingso.Inviewofourlongpleasantrelations,wewouldbeverygratefulifyouwouldmakeaspecialefforttomeetourrequest.Welookforwardtohearingfurtherfromyouatanearlydate.Yoursfaithfully,<Letter5>DearSirs,Thankyouforyourletterof20MayrequestingearlierdeliveryofgoodsunderyourpurchasecontractNo.954.Wehavecontactedtheshippingcompanyandregrettotellyouthatweareunabletomeetyourrequest.Asdirectsteamerstoyourportarefewandfarbetween,wehavebeeninformedthatthereisnoavailablespaceonshipssailingfromheretoyourportbeforeApril5.Weareverysorrythatweareunabletoadvanceshipment.Wewill,however,doeverythingpossibletoensurethatthegoodsareshippedwithinthecontractedtime.Exercises:Theaboveclarifiesourview_____thismatter.with(B)onto(D)forWehopethisarrangementwillbeagreeabletoyou.Shouldthisbeso,pleaseamendthecoveringcredittoallow________partialshipmentsunderadvicetous.(A)as(B)asreadto(D)toreading3.Pleaseshipthethreelots____asinglebilloflading.with(B)into(D)upon4.Anydamage_____roughhandingshouldbecompensatedbythesellers.(A)resultin(B)resultfromresultingin(D)resultingfrom5.Withoutcarefulinvestigation,weareliableto___wrongconclusions.(A)Cometo(B)gettoresultin(D)close6.12piecestoaboxand100boxes_____awoodencase,2%moreorlessinweight.on(B)into(D)with7.Ausualtrademarginof5%plusorminusofthequantitiesconfirmedshallbe____seller’soption.(A)Subject(B)atwith(D)on8.Thenewlyadjustedpriceswill_____onthefirstofnextmonth.(A)takeeffectfrom(B)ineffectgointoeffect(D)tothiseffect9.We_____ourshirtsinplastic–lined,waterproofcartons,reinforcedwithmetalstraps.repack(B)packingpack(D)packed10.Pleasetaketheaboveinto____andletusknowyourdecisionasearlyaspossible.(A)consideration(B)consideringconsidered(D)referenceFillinthefollowingblanksofeachsentence,payattentiontofirstletterofeachwordhasbeengiven.Ashasbeentelegraphicallyadvisedtoyou,wehaveshipped,inpartial_______ofyourOrderNo.112,10setofSafetyPinMachineP_______S/S“Changhong”whichsailsyesterday.Beingtemperature-controlled,ourcontainersareP_____foranycargothatneedsspecialcare.Thisl____itsfullbenefitinshipping.Theshippingcontainersweprovideareoftwosizes,namely10ft.and20ft.r________.4.Wesuggesttheuseofcartonswithhingedtof______openingforcustomsexamination.5.Underthecircumstance,itisobviouslyimpossibleforustoagainextendourL/CNo.7102,whiche______on17THMay,andweareo________toremindyouofthismatteronceagain.TranslationYourpresentletterseemstocontradictthepreviousone.Pleaseclarify.Wecanonlypresumethiswasamistakenshipmentandthecontentsofthiscasewereforanotherorder.Itisdifficulttoreserveshippingspaceonaccountofheavycongestion.4.Ourcartonsforcannedfoodarenotonlyseaworthybutalsostrongenoughtoprotectthegoodsfrompossibledamage.5.Pleasefaxthenameandapproximatesailingdateofvesselonwhichspaceisbooked.保險公司要求這類商品用特別堅固的箱子包裝。我們將盡力早裝，及時滿足你方所需。一碎物品容易破碎。由于港口擁擠，我們未能頂上本月艙位。我們已將你方所訂購的貨物發(fā)運。BookingNotea.EnquiryforshippingcontainersDearSirs,WehavetencasesofartgoodsattheaboveaddressreadyfordespatchtoLondon,andshallbegladifyouwillarrangeforyourshippingcontainertocollectthem.Eachcaseweighs40kgs.AstheL/Cofourclientstipulatesthatshipmentbenotlaterthan8thAugust,pleasequoteusforashippingcontainerfromXinggangtoLondonbeforethatdeadline.Yoursearlyquotationwillbeappreciated.Yoursfaithfully,b.QuotationDearsirs,Thankyouforyourfaxof3rdJuly,askingustoquoteshippingcontainertoLondonfortencasesofartgoods.Theshippingcontainersweprovidearetwosizes,namely10ft.and20ft.Longandbuilttotakeloadsuptotwotofourtonsrespectively.Theycanbeopenedatbothends,thusmakingitpossibletoloadandunloadatthesametime.Theyarebothwatertightandairtightandcanbeloadedandlockedatthefactory,ifnecessary.Thereisalsoasavinginfreightchargeswhenseparateconsignmentsintendedforthesameportofdestinationarecarriedinonecontainerandanadditionalsavingoninsurancebecauseofthelowerpremiumschargedforcontainershippedgoods.Weencloseacopyofourtariffandlookforwardtoreceivingyourinstructions.Yoursfaithfully,c.NegativereplyDearSirs,Wethankyouforyourenquiryof3rdJulyforshipping10casesofartgoodstoLondonbycontainer.WehavecontactedalargenumberofshippingcompaniewaswellasshippingagentsandregrettoinformyouthatthereisnoshippingcontainersailingfromXingangtoLondonpriorto15thAugust.Therefore,weareunabletoquoteyouasrequested.Froyourinformation,thereiss.s.“Seal”,whichisscheduledtosailfromChinaporttoEuropeanmainportsonorabout20August.Pleaseletusknowifyouwishtoshipthetencasesofartgoodsbythatship.Yoursfaithfully,d.確認感謝7月6日來電向我方提供的情況，我客戶已同意將信用證中最遲交貨時間展期到8月30日，因此，可將10箱工藝品裝載于8月20日左右自新港啟碇的“海獺”號輪出運。請為10箱工藝品洽訂海運集裝箱并盡快告知海運運費。d.ConfirmationDearsirs,Thankyouforyourinformationinyourfaxof6July.OurclienthasagreedtoextendtheshipmentdateoftheirL/Cto30August,and,therefore,wecanshipthetencasesofartgoodspers.s“Seal”scheduledtosailfromXingangabout20August.Pleasebooktheshippingcontainerforthegoodsandletusknowtheoceanfreightassoonaspossible.Yoursfaithfully,ExercisesChoosetherightword.Passengerlinersoftentakeacertainamountof______.A.cargoesB.shipmentsC.cargoD.deliveries2.Tramps(shipsthathavenosettimesorroutes)arereadyatanytimeto_______anyparticularvoyage.A.makeB.goC.doD.proceed3.Shippingagentswill________thegoodstobeshipped.A.arrangeB.arrangeforC.seetoitD.seethat4.Acheckofthe_______revealedshortageoffiftyshirts.A.packageB.contentC.packagesD.contents5.For_____commoditiesasoil,sandandtimber,railischeaperthanroad.A.unpackedB.bulkC.unpackagedD.largequantitiesof6.Theintroductionofcontainersintransportgreatly_____carriageofgoods.A.facilitateB.speedsC.facilitatesD.economizes7.Beforedecidingwhichformoftransporttouse,a____willtakeintoaccountthefactorsofcost,speedandsafety.A.consignorB.shipperC.consignee