《文秘英語》（專）IP課件第二講UnitOneTheRolesofaSecretary(上）主講人：李更春《文秘英語》（專）IP課件第二講UnitOneTheUnit1TheRolesofaSecretaryReading:TheRolesofaSecretary(秘書的角色)Newwords&expressions:invaluableadj.非常寶貴的;極為有用的Ifyoudescribesomethingasinvaluable,youmeanthatitisextremelyuseful.e.g.Iwasabletogaininvaluableexperienceoverthatyear.在那一年里我有幸獲得了非常寶貴的經驗。scannern.(用來將圖片或文件復制到電腦上的)掃描儀Ascannerisapieceofcomputerequipmentthatyouuseforcopyingapictureordocumentontoacomputer.e.g.Thecardreaderiscompatiblebutthescannerisincompatiblewithmycomputersystem.這個讀卡機與我的電腦系統兼容，但掃描機不兼容。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretarycopiern.復印機;影印機Acopierisamachinewhichmakesexactcopiesofwritingorpicturesonpaper,usuallybyaphotographicprocess.e.g.Thiscopiercanreproducecolourphotographs.這臺復印機可復制彩色照片。updatev.更新;升級Ifyouupdatesomething,youmakeitmoremodern,usuallybyaddingnewpartstoitorgivingnewinformation.e.g.Hewasbackintheoffice,updatingtheworkscheduleonthecomputer.他已回到辦公室，正在電腦上更新工作日程。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryevolvev.（使）逐步發展;（使）演化Ifsomethingevolvesoryouevolveit,itgraduallydevelopsoveraperiodoftimeintosomethingdifferentandusuallymoreadvanced.e.g.Asmedicalknowledgeevolves,beliefschange.隨著醫學知識的逐步發展，觀念也在發生變化。reliancen.依賴;依靠Aperson‘sorthing’srelianceonsomethingisthefactthattheyneeditandoftencannotliveorworkwithoutit.e.g....thecountry‘sincreasingrelianceonforeignaid.這個國家日益依賴外國援助。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryautomationn.自動化;自動操作Toautomateafactory,office,orindustrialprocessmeanstoputinmachineswhichcandotheworkinsteadofpeople.e.g.Inthelasttenyearsautomationhasreducedtheworkforceherebyhalf.過去的10年里，自動化使這里的工人總數減少了一半。managerialadj.經理的;管理上的;經營上的Managerialmeansrelatingtotheworkofamanager.e.g.Shewaspromotedintosomekindofmanagerialjob.她被提拔去做某種管理工作。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretarytroubleshootv.尋找故障;調試;故障檢測e.g.Asecretarymusthavetheabilitytotroubleshootandplanahead.秘書必須具備緊急問題的處理能力和事先計劃的能力。retrievev.（計算機、大腦）檢索，搜索（信息）Toretrieveinformationfromacomputerorfromyourmemorymeanstogetitback.e.g.Computerscaninstantlyretrievemillionsofinformationbits.計算機可以立即檢索到數百萬條信息。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryintegratev.(使)(與…)成為一體;(使)結合;(使)合并Ifyouintegrateonethingwithanother,oronethingintegrateswithanother,thetwothingsbecomecloselylinkedorformpartofawholeideaorsystem.e.g.Only20%ofteachersreportfeelingverywellpreparedtointegrateeducationtechnologyintoclassroominstruction.僅有20%的教師認為他們感覺能夠將技術與課堂教學進行整合。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretarydisseminationn.散布;傳播Todisseminateinformationorknowledgemeanstodistributeitsothatitreachesmanypeopleororganizations.e.g.Hepromotedthedisseminationofscientificideas.他推動了科學觀念的傳播。expertisen.專門技術;專門知識;專長Expertiseisspecialskillorknowledgethatisacquiredbytraining,study,orpractice.e.g.Theproblemisthatmostlocalauthoritieslacktheexpertisetodealsensiblyinthismarket.問題是大多數地方政府都缺乏合理應對這個市場的專門知識。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryinadditionto除……之外put…inorder把……收拾整齊wordprocessor[計]文字處理軟件faxmachine傳真機executivesecretary行政秘書administrativeassistant行政助手keeptrackof記錄Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryExplanationofkeyordifficultsentences:Acompetentsecretarycanbeaninvaluableaidtotheboss,assumingmanyresponsibilities.Inadditiontotyping,filing,andtakingdictation,asecretaryalsomakesappointments,putsfilesinorder,writesletters,answersthephone,andmakestravelplans.Unit1TheRolesofaSecretarUnit1TheRolesofaSecretarycompetent:稱職的，能干的invaluable:無價的，非常寶貴的assumingmanyresponsibilities:承擔許多責任inadditionto:除……之外filing:文件歸檔takingdictation:作筆錄，作記錄makesappointments:與他人預約putfilesinorder:把文件收拾整齊makestravelplans:制定旅行計劃Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary有能力的秘書是上司不可多得的助手，承擔著許多責任。除了打字、收集文件、記錄指令，秘書還要安排會面、整理檔案，撰寫信函、接聽電話、指定旅行安排。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryBesideshavingagoodknowledgeofgrammar,andbeingabletospeakwell,asecretaryshouldalsobegoodatkeyboarding.Theyneedtoknowhowtouseawordprocessorand,insomecases,theymayhavetomasterothersoftwareprograms.keyboarding:鍵盤輸入wordprocessor:文字處理軟件Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary除了具有出色的語法、口語，秘書應該善于鍵盤輸入。他們必須知道如何使用文字處理機，在某些情況下，他們還要掌握其他軟件程序。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryInaddition,asecretaryhastooperatedifferentofficeequipmentintheirwork,suchascomputers,faxmachines,scannersandcopiers.Secretariesmakesurethattheinformationthatleavestheofficeiscorrect.faxmachines:傳真機scanners:掃描儀copiers:復印機Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary此外，秘書必須要在工作中操作不同的辦公設備，例如計算機、傳真機、掃描儀和復印機。秘書要確保從辦公室傳達出去的信息是正確的。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretarySomesecretariesarecalled“executivesecretaries”or“administrativeassistants”.Thesesecretarieshavemoreduties.Somemakereportsandtrainotherpeople.Someworkinaspecificfield,suchasmedicineorlaw.Medicalsecretarieshelpdoctorskeeptrackoftheirpatients,whilelegalsecretariesworkwithlawyers.executivesecretaries:行政秘書administrativeassistants:行政助手keeptrackof:保持對……的聯系Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary一些秘書被稱為“行政秘書”或“行政助理”。這些秘書承擔更多的職責。有的需要做匯報和培訓其他員工。有的從事醫藥或法律等某個特殊領域。醫療秘書幫助醫生跟蹤病人狀況，法律秘書協助律師工作。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryPresentlytheroleoftheofficeprofessionalhasgreatlyevolved,astherelianceontechnologycontinuestoexpandinoffices.Officeautomationandorganizationalrestructuringhaveledsecretariesandadministrativeassistantstoassumeresponsibilitiesoncereservedformanagerialandprofessionalstaff.evolve:發展，進展reliance:依靠officeautomation:辦公室自動化organizationalrestructuring:組織重組Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary目前，隨著辦公室對科技的依賴不斷擴展，辦公室專家的作用發生了巨大的提升。辦公自動化和組織重組讓秘書和行政助理承擔了曾經是經理和專業人員履行的職責。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryManysecretariesandadministrativeassistantsnowprovidetrainingandorientationfornewstaff,conductresearchontheInternet,andoperateandtroubleshootnewofficetechnologies.orientation:迎新情況介紹，入職指導troubleshoot:檢修Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary現在，許多秘書和行政助理進行新員工培訓并為他們進行入職指導、進行網上的調研、實施并改進新的辦公技術。Unit1TheRolesofaSecretarUnit1TheRolesofaSecretaryInspiteofthesechanges,however,thecoreroleforsecretariesandadministrativeassistantshasremainedmuchthesame:performingandcoordinatingtheofficeadministrativeactivitiesandstoring,retrieving,andintegratinginformationfordisseminationtostaffandclients.inspiteof:雖然，盡管core:核心的remainedmuchthesame:大多保持不變Unit1TheRolesofaSecretarUnit1TheRolesofaSecretary然而，盡管發生了這些變化，秘書和行政助理的核心作用大多保持不變：處理和協調辦公室的行政事務，收集、回饋和整合（各類）信息以傳達給員工和客戶。Unit1TheRolesofaSecretar

I.Readthetextcarefully,andchoosethebestanswerforeachofthefollowing.1.SecretariesarekeymembersofacompanyteamprobablybecauseC. A.theyalsoworkinoffices B.otherpeoplearemoreimportant C.otherpeopleinofficesrelyonthem D.theywritelettersandanswerthephones2.What’sthedifferencebetweenordinarysecretariesandexecutivesecretaries?B A.Ordinarysecretariesworklongerhours. B.Executivesecretarieshavemoreresponsibilities. C.Executivesecretariesworkwithdoctorsandlawyers. D.Ordinarysecretariesworkinsmallcompaniesonly.

I.Readthetextcarefully,a3.WhichofthefollowingisTRUEofsecretaries?D

A.Secretariesoftenhavewristproblems. B.Secretariesoftenworkparttime. C.Secretariesmainlyworkingovernmentoffices. D.Secretariesshouldbegoodatkeyboarding.4.WhichofthefollowingisNOTmentionedinthetext?CA.Theresponsibilitiesanddutiesofasecretary.B.Theimportanceofasecretaryinacompany.C.Theincomeofasecretary.D.Thequalitiesthatasecretaryshouldhave.3.WhichofthefollowingisTII.Choosethebestonetocompleteeachofthefollowingsentences.1.Thefirestartedinthebasementandquicklyspreadtothefirstfloor,whereitdestroyedallthe

inthelanguagelab.A.furnituresandequipmentsB.furnitureandequipmentC.furnitureandequipmentsD.furnituresandequipment2.______ofthefactoryhasgreatlyincreaseditsproductivity.A.Automation B.Automate C.Automated D.Automatic3.Thesecretary

arrangementstogeteverythingreadyontime.A.did B.took C.made D.had4.Inthepastfewyearstherehasbeenagrowing

fortelecommunicationservices.A.demand B.interest C.command D.requirementBACAII.Choosethebestonetocom5.Thesimpleplan_____intoacomplicatedscheme.A.dispersedB.evolvedC.expanded D.evolving

6.Nowthatthefinancialsupporthasbeensecured,theproductionofthefilmis

.A.accepted B.assuredC.solved D.decided7.Thefilesneed______.A.replacingB.toupdate C.updateD.updating8.Hisadvicehasbeen_______tothesuccessoftheproject.A.invaluableB.valueC.invariableD.faint

BBDA5.Thesimpleplan_____intoaIII.Chooseonewordorphrasefromthebox,andcompleteeachsentencewithitsproperform.1.Mr.Wangis

inbusinessnegotiation.2.Beforesigningthecontract,pleasereaditcarefullyto__________thateverythingisclear.3.Ifyouarethepersonthatothers

tokeepthingsgoingonwell,youarethekeymembersinthecompany.4.Oneofthemostimportantqualitiesthatasecretaryhastohaveisto_______