1、英語商業信函的書寫格式及組成西昌學院外語系Essentials and Forms of Business Letter-writing 商業信函的組成部分和格式英語商業信函的書寫格式及組成山東外貿職業學院 陳祥國1.China National Cereals, Oils and Foodstuffs Imp & Exp Corp.8 Jianguomen Nei DajieBeijing 10005, ChinaTelephone: 86-10-6526-8888Fax: 86-10-6527-6028E-mail: 2.Date: 15th November, 20-3.Mess

2、rs H. Ronald & Co. 556 Eastcheap London, E.C. 3, England 4. Aquatic Products5. Dear Sirs, 6.We thank you for your enquiry of 5 November. In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. All prices are subje

3、ct to our confirmation for our aquatic products have been selling well this season. Therefore, we would suggest that you advise us by a fax in case of interest. We await your early favorable reply.7. Yours truly,8. Sig. _9. 10. (Manager)11. China National Cereals, Oils and Foodstuffs Imp & Exp C

4、orp.12.Enclosures信函組成部分示例點擊 察看示例英語商業信函的書寫格式及組成組成部分分項示例1. China National Cereals, Oils & Foodstuffs Imp & Exp Corp.8 Jianguomen Nei DajieBeijing 10005, ChinaTelephone: 86-10-6526-8888Fax: 86-10-6527-6028E-mail: Our Ref. Your Ref.2. Date: 15th November, 20-信頭日期英語商業信函的書寫格式及組成3.Messrs H. Ronald

5、& Co. 556 Eastcheap London, E.C. 3, England4.Aquatic Products5.Dear Sirs,收信人名稱和地址具體收信人稱呼英語商業信函的書寫格式及組成6. We thank you for your enquiry of 5 November. In compliance with your request, we are sending you herewith a copy of our illustrated catalogue and a quotation sheet for your reference. All pri

6、ces are subject to our confirmation for our aquatic products have been selling well this season. Therefore, we would suggest that you advise us by a fax in case of interest. We await your early favorable reply. 7.Yours truly, 8. Sig. _ 9. (Manager) 10. China National Cereals, Oils and Foodstuffs Imp

7、 & Exp Corp.11. Enclosures 結尾敬語信文落款英語商業信函的書寫格式及組成Parts of a Business Letter 信件組成部分(1)Heading (Company name and logo, Address, Telephone number(s), Fax/Telex numbers) 信頭（機構名稱和標記，地址，電話號碼，信頭（機構名稱和標記，地址，電話號碼，傳真傳真/電傳號碼）電傳號碼） (2)Date 日期日期 (3)Addressees name and address 收信人的姓名和地址收信人的姓名和地址(4)Caption or

8、reference number, underlined 信件提要或編號（要加信件提要或編號（要加底線）底線） (5)Salutation 信件開頭的稱呼信件開頭的稱呼 (6)Letter contents 信文信文 (7)Complimentary closure 結尾敬辭結尾敬辭 英語商業信函的書寫格式及組成(8)Writers signature 寫信人的簽名寫信人的簽名 (9)Writers name 寫信人的姓名寫信人的姓名 (10)Writers job title寫信人的職務頭銜寫信人的職務頭銜 (11)Other information 其他其他 (12)Miscellaneo

9、us abbreviations 各種縮寫各種縮寫 英語商業信函的書寫格式及組成Layout of a Business Letter 商業信函的格式Three major formsIndented Form 縮格式Blocked Form 齊頭式1. Modified Blocked Form 改良齊頭式點擊 察看示例英語商業信函的書寫格式及組成山東外貿職業學院 陳祥國 St G angsgatan 143 Stockholm , 105 45 Sweden Telex: 53892 SH E L E C SS O ur R eference N o. H /W T 008 Tel: 46

10、-8-738-6000 Your R eference N o. Fax: 46-8-738-6016 E -m ail: hw lee D ate: 30th M arch, 20- M essrs. W illiam & W arner 105 R oller R oad Sydney, A ustralia A ttention: M r. D onnason, M arketing D ept. D ear Sir, R e: Shipping A dvice of Freezers W ith reference to your order N o. F256 of Febr

11、uary 5 for 1,000 sets of Freezers, w ere pleased to inform you that the goods have been loaded on board the s/s “Peace”, w hich is sailing for your port on A pril 1st. W eve sent a telex to the above effect this m orning. Please insure the goods as contracted and m ake preparation for taking the del

12、ivery. W e are now m aking out the necessary docum ents for negotiation. W e assure you that our goods w ill be found satisfactory upon arrival at your port. W e also hope that w e can close m ore business w ith you in the future. Yours faithfully, T he E lectrolux C orp. H oris D e W olley H oris D

13、 e W olley (M anager) 縮格式示例日期靠右日期靠右具體收信人具體收信人和事由居中和事由居中段首縮格段首縮格結尾敬語和結尾敬語和落款偏右落款偏右英語商業信函的書寫格式及組成山東外貿職業學院 陳祥國 1 J&J Plaza New Brunswick, NJ 089333 U.S.A. Tel: 732-524-0400 Fax: 732-525-0622 E-m ail: carrie Date: 22nd July, 20- Soft Health Care Product Corp. Room 2301 Yili BLD, 35 Nanjing Road, Sha

14、nghai, China Attention: M r. Wang , Import Dept. Dear Sir, Re: SHAM POO Weve received your letter of July 10th enquiring about our JOHNSONS Baby Shampoo With Natural Lavender, but unfortunately, the stock of this product is running low due to the heavy demand. But we will inform you as soon as the n

15、ew supplies come up. We sell a wide variety of Babys Shampoo. All of them are made of the NO M ORE TEARS formula. For your reference, we enclose an illustrated catalogue of our shampoos and we hope you will find it interesting. We hope that we can close business to our mutual advantage in the future

16、. Yours faithfully, Johnson & Johnson D o r i s F e r g o s o n Doris Fergoson (M anager) 除信頭外全除信頭外全部左對齊部左對齊段落之間用段落之間用空格空格齊頭式示例英語商業信函的書寫格式及組成山東外貿職業學院 陳祥國S A M S U N G E L E C T R O N I C S 3 1 0 T a e p y u n g -ro 2 -g a , C h u n g -g u S e o u l, 1 0 0 -1 0 2 , K o re a T e l: 8 2 -2 -3 7 0 6

17、 -1 1 1 4 O u r R e fe re n c e N o . O D L -1 1 E -m a il: q s l s a m s u n g c o rp .c o m Y o u r R e fe re n c e N o . D a te : 2 3 rd D e c e m b e r, 2 0 - S h a n d o n g S c ie n c e & T e c h n o lo g y C o . L td . 2 1 /F B rig h t P la z a 1 3 8 J in n i R o a d , J in a n S h a n d

18、o n g , C h in a A tte n tio n : M r. Z h o u J u n , Im p o rt D e p t. D e a r S ir, R e : O u r O ffe r fo r P D A T y p e III-H T h a n k y o u fo r y o u r in te re s t in o u r la te s t P e rs o n a l D ig ita l A s s is ta n t T y p e III-H . A s re q u e s te d , w e o ffe r y o u 5 0 0 s e

19、 ts o f P D A a t U S D 1 4 0 p e r s e t F O B In c h o n fo r s h ip m e n t in F e b ru a ry, 2 0 -. W e re q u ire p a y m e n t b y L /C . B e c a u s e th e re is a n in c re a s in g d e m a n d fo r th is p ro d u c t, o u r p ric e is n o n -n e g o tia b le . W e lo o k fo rw a rd to y o u

20、 r re p ly. Y o u rs tru ly, S a m s u n g E le c tro n ic s L a v is K im L a v is K im (M a n a g e r) 案號和日期案號和日期靠右靠右落款偏右落款偏右改良齊頭式示例英語商業信函的書寫格式及組成各部分寫法信頭和收信人名稱、地址 英語：名稱在上，地址在下 地址先小后大 中文：名稱在上，地址在下 地址先大后小英語商業信函的書寫格式及組成名稱、地址A UK address: Air Environmental MechanicalEquipment Limited2076 West Main Str

21、eetDevon, EX14 0RAU.K. 公司名稱公司名稱門牌號門牌號街道街道城市城市郵編郵編(在國在國家之前家之前)國家國家英語商業信函的書寫格式及組成中文名稱、地址舉例西昌學院中國四川省西昌市新村#號單位名稱單位名稱地址地址:由大到小由大到小英語商業信函的書寫格式及組成中國地址名稱用英文寫Sinochem Jiangsu Import and Export CorporationJiangsu International Business Mansion,50 Zhonghua Road, Nanjing210001, P.R. China 單位名稱單位名稱門牌號門牌號大樓名稱大樓名稱

22、街道街道郵編郵編(在在國家之前國家之前)城市城市國家國家英語商業信函的書寫格式及組成 用漢語拼音直譯; 一個地名只大寫第一個字母 例如：“四川西昌”Xichang, Sichuan Xi Chang, Si Chuan 可用縮寫:Rd. = Road, Fl. = Floor, Ave = Avenue中國地名的翻譯規范英語商業信函的書寫格式及組成日期位置：美式：在信頭和收信人名稱地址之間英式：通常在收信人名稱地址之下 均可以齊頭，也可以靠右寫法：美式：月-日-年英式：日-月-年英語商業信函的書寫格式及組成美式日期舉例Interstate Products, Inc. 511 Intersta

23、te Court Sarasota, FL 34240 USA Date: April 4, 20- Shandong Foreign Trade (Holdings) Corporation Limited 51,TAIPING ROAD QINGDAO, 266001 CHINA 日期日期信頭收信人名稱地址英語商業信函的書寫格式及組成英式日期舉例OFFICE SYSTEMS PTY. LTD. 124 Oak Street Tel (61-2)419 3209 Chatswood Fax (61-2)419 4011 England E-mail .uk Aqueous Technolog

24、ies 291 Caxton Street Sante Fe U.S.A 18 November, 20- Dear Sir or Madam, 日期日期收信人名稱地址稱呼信頭英語商業信函的書寫格式及組成日期寫法注意事項 月份最好用文字，如： 1.2nd May, 20- 2.2 May, 20- 3.September 21st, 20- 4.September 21, 20- 5.25 Aug. 20- 6.Oct. 10, 20- 避免月份用數字，如11/12/20-注意標點符號！注意標點符號！英語商業信函的書寫格式及組成稱呼 位置：必須齊頭 正規場合下常用：對男士：Dear Sir,

25、或Dear Sirs,或Gentlemen:對女士：Dear Madam, 或Dear Mesdames, 建議使用：Dear Mr. Johnson, 或 Dear Jack, 詞首字母全大寫，用詞首字母全大寫，用逗號或不用標點符號逗號或不用標點符號Gentlemen后后用冒號用冒號英語商業信函的書寫格式及組成結尾敬語 位置：齊頭式靠左對齊，縮格式偏右 正規場合下常用：1.Yours faithfully,2.Yours truly,3.Faithfully yours,4.Truly yours, 建議使用：Yours sincerely, 或 Sincerely yours,第二個單詞小

26、寫，第二個單詞小寫，結尾用逗號或不用結尾用逗號或不用標點符號標點符號英語商業信函的書寫格式及組成稱呼與結尾敬語的對應關系Salutation Close Occasion Dear Sir(s) Dear Sir or Madam (Mmes) Yours faithfully Faithfully yours Standard and formal closure Gentlemen Ladies/Gentlemen Yours (very) truly Very truly yours Used by Americans Dear Mr. Malone Yours sincerely/ S

27、incerely Best wishes (U.K.) Best regards/ Regards (U.S.) Less formal and between persons known to each other 建議使用建議使用英語商業信函的書寫格式及組成落款Yours faithfully, Ciba-Geigy Chemicals Co. Pam LotisPam Lotis Pam Lotis Inspection coordinator Yours faithfully, Pam LotisPam Lotis Pam Lotis Inspection coordinator Fo

28、r Ciba-Geigy Chemicals Co. Yours faithfully, L. Van LindeL. Van Linde L. Van Linde Manager, QAD Software Co. 結尾敬語結尾敬語手寫簽名手寫簽名打印簽名打印簽名職務職務公司名稱公司名稱英語商業信函的書寫格式及組成具體收信人 位置： 1. 收信人名稱地址之下 2. 齊頭式靠左，縮格式居中 3. 要加下劃線 表示的是承辦本信件的具體個人或部門 1. Attention: Mr. H. A. Donnan, Export Manager 2. Attention of Mr. Cave 3. T

29、o the attention of Mr. Liu Ming 4. ATTN: Mr. Iverson英語商業信函的書寫格式及組成事由 位置： 1.稱呼和正文之間 2.齊頭式靠左，縮格式居中 3.要加下劃線 表示的是該信函的主題 1. Re: Your Order No.463 2. Subject: SHEEP WOOL 3. Contract No. 8904英語商業信函的書寫格式及組成附件 位置： 落款之下，左對齊 說明該信件有附件 1. Enclosure 2. Enc. 3. Encl. As Stated 4. Enclosure: Brochure英語商業信函的書寫格式及組成抄

30、送 位置： 附件之下，左對齊 表示該信件同時抄送給他人 1. 明抄：cc Marketing Department 2. 暗抄：bcc Mr. Simpson Carbon copy,收信收信人知道被抄送人知道被抄送Blind carbon copy,收信人不知收信人不知道被抄送，只出道被抄送，只出現在發給被抄送現在發給被抄送人的信件里人的信件里英語商業信函的書寫格式及組成Envelope Addressing 信封格式英語商業信函的書寫格式及組成寫信人在上，收信人在下信封格式不一, 根據收信人名稱地址的寫法通常分兩種格式：縮格式：收信人名稱地址逐行右縮齊頭式：收信人名稱地址左端對齊英語商業信函的書寫格式及組成縮格式舉例MESSRS WILLIAM & SONS 76 Lancaster H