外貿英語函電BusinessEnglishCorrespondence上海交通大學出版社第1頁Project11Module4ExecutionofaContractProject9Project10Project12Project13第2頁PART01PART02Task1Task2Project11ShipmentPART03Practice第3頁Project11ShipmentLearningObjectivesBytheendofthisproject,youwillbeableto:☆bookshippingcontainerswiththeshippingcompany☆writeshippingadvice☆askthebuyertoamendtheshippingtermsandstatethereasons☆urgethesuppliertomakeshipment第4頁Background

Transportationisveryimportantbecausegoodssoldbythesellerhavetobedeliveredtothebuyerabroad,andthedeliveryofgoodsismadepossiblebytransportservices.Inordertofulfillanexporttransaction,transportationshouldbesafe,speedy,accurateandeconomical.Asmostworldtradeisconveyedbyseatransport,exportersandimportersaremoreconcernedwithtransportbyseathaninotherways.Shipmentshouldbemadeaccordingtothecontractterms.UsuallytheexportershallfillintheShippingNotetobooktheshippingspaceorship.AfterreceivingtheShippingOrderfromthecarrier,theexportermaystarttoensuretheloadingofgoods.Theexportershouldsupervisetheloadingprocess,andgetthebillofladingfromthecarrier.第5頁Uponcompletionoftheshipment,theexportershouldsendtheimporterthenecessarydeliverydocumentstoenablethelattertoarrangeinsurance(UnderFOBterm),paymentandreceiptofthegoods.Failingtoprovidethesedocumentsintimewouldresultintheexporter’sobligationsforcompensatingforthelossesoftheimporter.Afewcommonlyusedtransportationdocumentsarelistedbelow.ShippingNotePackingListBillofladingConsignmentNote(rail,road)AirWaybillParcelPostReceiptCombinedTransportDocumentsArrivalNotification第6頁Task1UrgeShipmentTask

Supposethatyouareanimporteroftoys(Judy)inItalyandyouhaveplacedanorderof500

casestoycarsforthecomingChristmas.TheagreeddateofshipmentisOct.15,butyouhaven’t

gotanycluefortheshipmentyet.Pleasewritealettertourgetheexporter(Chunk)toeffectthe

shipmentassoonaspossible,oryouwilltakeactiontoavoidanyloss.第7頁WritingSkills

Commonwaystoorganizeyourinformation:第8頁UsefulExpressions1.Theusersareinurgentneedofthemachinescontractedandareinfactpressingusforanearlydelivery.2.Wehavebeenputtoconsiderableinconveniencebythelongdelayindelivery.Wemustinsistonimmediatedelivery,otherwiseweshallbecompelledtocanceltheordersinaccordancewiththestipulationsofthecontract.3.PleaseinformusofthedateofshipmentforcontractNo.008.4.Owingtothemanufacturer’sproductiondelay,wehavemissedtheFebruaryshipmentandloadedyourorderonthefirstavailableMarchvesselforyourdestination.Pleaseforgiveouractionconsideringthecircumstancesweareplacedin.第9頁SpecimenLettersLetter1第10頁Task2SendShippingAdviceTaskYouareJohn,thesalesrepresentativeofGuangdongHomestarElectricAppliancesCo.,Ltd.AccordingtotheContract(NO.123),youhaveshippedthegoodsonMay6.Pleasewriteashippingadvicetotheimporter(Sony)andinformthemoftheshipmentdate/vessel’snameandthedocumentsattached.NamesandNumbersofthedocuments:

一、不可轉讓提貨單副本一式三份；二、商業發票一式兩份；三、產地證副本一份；四、數量證實書副本一份；五、保險單副本一份。第11頁WritingSkillsWhenyouwriteashippingadvice,generallyyoushouldpayattentiontothefollowingparts:第12頁UsefulExpressions1.WewishtoadviseyouthatthecarryingvesselforthegoodsunderourContractNo.111willbeshippedbyS/S“Lucky”expectedtoarriveatShanghaionApril17th.PleasecontactABCCo.,ourshippingagentinShanghaiforloadingarrangement.2.Thegoodshavebeenpackedandmarkedexactlyasdirectedsothattheymaybeshippedbythefirstshipavailabletowardstheendofthismonth.3.WehavethepleasuretoinformyouthatthegoodshavebeenshippedonS/S“Dragon”todaywhichsailsforyourportonMay23rdandhopethatitwillarriveatthedestinationinperfectcondition.4.ShipmentistobemadeduringApriltoJuneinthreeequalmonthlylots.5.Aswementionedinourlastletter,weareinurgentneedofthegoodsandwemaybecompelledtoseekanalternativesourceofsupply.6.Wewillmakeeveryefforttoshipthegoodsasearlyaspossibleandwefeelsurethattheshipmentwillbesatisfactorytoyouineveryrespect.第13頁SpecimenLettersLetter2Anexporterwritestotheshippingcompanytobookshippingcontainers第14頁Letter3Anexporterwritestoanimportertosendtheshippingadvice第15頁Letter4Anexporterwritestoanimportertoaskfortheamendmenttotheshipment.第16頁第17頁PracticeI.Translatethefollowingterms.托運人_____________________________承運人__________________________收貨人_____________________________艙位____________________________運輸單據___________________________裝運通知________________________轉運_______________________________運費已付________________________分運_______________________________運費未付________________________交貨_______________________________提貨____________________________第18頁II.TranslatethefollowingsentencesintoEnglish.1.貨物已于前日裝運上東方號輪船，直接駛往鹿特丹。________________________________________________________________________________________________________________________________________2.相關第1001號協議訂購300打運動服事宜，至今還未收到貴企業運貨通知。__________________________________________________________________________________________________________________________________________________